How to Edit a Document in Adobe Writer

The Portable Document Format (PDF) file type is used to create documents that may be distributed to and read by anyone with a PDF reading program. Because users do not need access to the program with which the original material was created, the PDF format is popularly used on the Internet. Because of the expense of many productivity programs, PDF files are used to collaborate among individuals with varying applications. If you need to edit the PDF, however, a PDF writing application such as Adobe Pro is needed. You can edit a document in Adobe Writer by following a few steps.

1. Open one of the Adobe PDF writing applications. Adobe Acrobat Pro is used in the following steps and a free trial is available at www.adobe.com/products/acrobat. You can also use adobe Acrobat Standard, and the same steps will apply. Open the document that you want to edit by selecting the “Open” option under the “File” menu. Choose the folder to which the document is saved using the “Look in” menu. Double-click on the file name to open the document.
2. Step 2

   Use the “Document” menu to select “OCR Text Recognition” and click once on “Recognize text Using OCR.” Choose from one or more pages within the document using the appropriate options in the “Pages” area of the “Recognize Text” window and click once on “OK.” Depending on the size of the document and the number of pages on which you want to perform the OCR Text Recognition function, the process could take a minute or so. If the program has any difficulty reading one or more areas of text, an alert box will pop up explaining the reason. Click once on the “OK” button on these alerts to continue with the process.

3. Step 3

   Select “Advanced Editing” from the “Tools” menu. This will generate a list of editing options to the right of the menu. Select the “TouchUp Text Tool” from the list. This tool will allow you to edit existing text within the PDF document. Highlight a section of text within the document you want to edit. Begin typing the replacement text. Use caution when typing toward the end of a line, as the “TouchUp Text” feature will not wrap the text. Rather, it will continue to the right and off the page.

4. Step 4

   Select “Comment & Markup” from the “Tools” menu. Choose the “Text Box Tool” option from the list of features. This will allow you to add text to the document. Click once in an area of the document to which you wan to add text and drag the box to a desired size wile holding in the mouse button. Type the necessary text into the box. The size of the text box may be adjusted by clicking once on one of the small border squares and dragging while holding down the mouse button. Text boxes may be moved by clicking once on the border and dragging it to another area while holding down the mouse button.

5. Step 5

   Repeat Steps 3 and 4, as necessary, to edit the document. Don’t forget to save the edited PDF using the “Save As” function under the “File” menu. Using “Save As” will allow you to preserve the original PDF document, in case errors in editing are made.